Flexport Logistics Data Minimization
Overview
Flexport payloads can contain commercial, personal, customs, financial, and document content. This skill does not invent universal GDPR, CCPA, ITAR, or retention rules; it makes the accountable owner and policy explicit.
Prerequisites
- Documented purpose and accountable data owner
- Field-level source-to-destination map
- Approved classification, residency, access, retention, and deletion policy
Instructions
Step 1: Inventory exact fields
Map only fields needed for the approved outcome, including identifiers embedded in routes, parties, documents, invoices, customs, tags, or MCP tracking output.
Step 2: Classify with policy
Apply the organization's authoritative classification and legal guidance. Do not infer a regime from an HS code, endpoint, country, or shipment mode.
Step 3: Minimize collection
Prefer opaque resource IDs and derived operational state over raw documents, addresses, names, emails, entry numbers, or charge details.
Step 4: Protect transport and storage
Use approved encrypted channels and stores, workload-scoped credentials, tenant boundaries, and access logging.
Step 5: Control outputs
Redact logs, metrics, prompts, tickets, debug bundles, and analytics. Never include document bodies, tokens, or full route/party payloads by default.
Step 6: Enforce lifecycle
Attach retention/deletion rules to the approved data class, test deletion and backup behavior, and record exceptions with owner and expiry.
Authentication
REST calls authenticate with a cached OAuth 2.0 client-credentials Bearer token using audience https://api.flexport.com, or an explicitly accepted broad API key. Use distinct credentials per workload and never log credentials or tokens. MCP calls use the authenticated connection to https://mcp.flexport.com/mcp and remain subject to each tool's documented account permissions.
Tool Discipline
Use Read and Grep for discovery and evidence. Use Write or Edit only for the approved artifact, code, configuration, test, or receipt described by this workflow; do not make an unapproved Flexport-side change.
Output
- Scoped decision or implementation artifact
- Redacted operation and validation receipt
- Failure, rollback, and follow-up ownership record
Return a machine-reviewable receipt in this shape; adapt the operation values, but never place credentials or provider payloads in it:
surface: rest-v3
operation: shipment-read
decision: approved
outcome: verified
evidence:
release_sha: recorded-out-of-band
provider_reference: redacted
rollback_owner: logistics-platform
Examples
A delay alert stores a shipment's opaque Flexport ID, milestone category, and alert state. It does not copy route addresses, customs entries, tags, or document content into observability systems.
Error Handling
| Failure | Response |
|---|---|
| Purpose cannot justify a field | Remove it before ingestion. |
| Destination lacks approved controls | Block export and route to the data owner. |
| Legal rule uncertain | Ask counsel or policy owner; do not encode a guessed retention period. |
| Sensitive data reaches logs | Contain access, purge where possible, and repair redaction. |